MINUTES
PUBLIC HEARING / REGULAR MEETING
November 8, 2005
6:30 p.m.
A Public Hearing was held at 6:30 p.m. on Adopting Ordinance 2005- for
the execution and delivery of a loan agreement by and between the
Lincoln County
Solid Waste Authority for principal amount$2,701,491 New Mexico Finance
Authority.
The Village of Capitan Board of Trustees held their regular monthly
meeting on Tuesday, November 8, 2005 at the Village Hall Building.
Mayor Sederwall called to meeting to order at 6:35 p.m. Present were
Mayor Sederwall, Trustee Tippin, Trustee Martin, Trustee Shearer,
Trustee Davis.
A moment of silence was observed, and the recitation of the Pledge Of
Allegiance.
Approval of Agenda: Motion by Trustee Shearer to amend agenda and
strike Items 3,4, 11 and 18. Motion seconded by Trustee Davis. All in
favor, motion carried.
Consent Agenda Motion by Trustee Shearer on Approval of Minutes October
11, 2005 Public Regular Meeting, Approval of Minutes October 13, 2005
Special
Meeting, and Approval of Accounts Payable, motion seconded by Trustee
Tippin.
Roll Call: Trustee Martin yes, Trustee Tippin yes, Trustee Davis yes,
Trustee Shearer yes.
Adopting Ordinance 2005-19 for the execution and delivery of a loan
agreement by and between the Lincoln County Solid Waste Authority for
principal amount of $2,701,492 from New Mexico Finance Authority Motion
by Trustee Tippin, seconded by Trustee Davis to adopt Ordinance 2005-19
for the execution and delivery of a loan agreement by and between the
Lincoln County Solid Waste Authority for principal amount of $2,701,492
from New Mexico Finance Authority. Roll Call: Trustee Tippin yes,
Trustee Davis yes, Trustee Martin yes, Trustee Shearer yes.
Resolution 2005-36 Court Escrow Account Motion by Trustee Tippin to
approve Resolution 2005-36 to open the Village of Capitan Municipal
Court Escrow
Account, motion seconded by Trustee Davis. Roll Call: Trustee Tippin
yes, Trustee Martin yes, Trustee Davis yes, Trustee Shearer yes.
Resolution 2005-37 Environmental Gross Receipt Tax Correction: Motion
by Trustee Tippin to adopt Resolution 2005-37 Correction to the EGRT
account, seconded by Trustee Shearer. Roll Call: Trustee Tippin yes,
Trustee Martin yes, Trustee Davis yes, Trustee Shearer yes.
Amount of Boot Allowance: Motion by Trustee Tippin to set the boot
allowance at $75 per person per year, motion died for lack of a second.
Motion by Trustee
Shearer to set boot allowance at $100 per person per year, seconded by
Trustee Martin. Roll Call: Trustee Tippin yes, Trustee Martin yes,
Trustee Davis yes, Trustee Shearer yes.
Water Department on call time Motion by Trustee Tippin to table issue
until December meeting, seconded by Trustee Shearer. All in favor,
motion carried.
Resignation of Terry Cox and approval to publish hiring for the water
department Motion made with prejudice by Trustee Martin to accept
resignation of Terry Cox, seconded by Trustee Davis. Roll Call: Trustee
Martin yes, Trustee Davis yes, Trustee Tippin yes, Trustee Shearer no.
Motion by Trustee Martin, seconded by Trustee Davis to publish the
position with a minimum of Level 1 Water and Level 1 Waste Water and
that they have a desirable contractor’s license, and revisit the issue
in a couple of months about the supervisor position. Roll Call: Trustee
Tippin yes, Trustee Martin yes, Trustee Davis yes, Trustee Shearer yes.
Cemetery board appointment Howard Shanks Motion by Trustee Tippin to
approve Howard Shanks to the Cemetery Board, seconded by Trustee
Shearer. Roll
Call: Trustee Tippin yes, Trustee Martin yes, Trustee Davis yes,
Trustee Shearer yes.
Cemetery set public hearing for Chapter 3 Sections 7-3-5 Paragraph F
Perpetual Lease No action taken.
Policy on Village Vehicles Motion made by Trustee Martin to direct the
Village staff to develop appropriate language for a resolution defining
the policy on this issue, seconded by Trustee Tippin. All in favor,
motion carried.
Policy on Village Cell Phones Motion by Trustee Martin to put this
issue in a resolution form to be on the December Meeting Agenda,
seconded by Trustee Shearer. All in favor, motion carried.
Break taken at 7:32 p.m., meeting resumed at 7:42 p.m.
Annexation Trustee Martin discussed appropriate annexation, and made a
motion for the Board of Trustees to come back to the December Monthly
Meeting each with a list of recommendations of what is primary and
priority annexation locations, and discuss that and move in a timeline
for annexations, and that the Annexation Ordinance draft be referred to
our esteemed attorney to put it in ordinance context for possible
action, seconded by Trustee Davis. Roll Call: Trustee Martin yes,
Trustee Tippin yes, Trustee Davis yes, Trustee Shearer yes.
Planning renumbering Hwy 380 and 48 in the Village Limits Mary Brothers
from the Planning Commission spoke and recommended that Hwy 380 from
Tiger Drive out would have the same numbering system; on Hwy 48 no
changes at this time would be made. Motion made by Trustee Tippin that
we accept renumbering of Hwy 380 and 48 in the Village Limits, motion
dies for lack of second. Motion made by Trustee Tippin to send the
naming and renumbering issue back to the Planning Commission to
evaluate for future expansion of the Village, seconded by Trustee
Martin. Roll Call: Trustee Tippin yes, Trustee Martin yes, Trustee
Davis yes, Trustee Shearer yes.
Lodger’s Tax for Smokey Bear Days Mary Brothers spoke and requested
$2,000 from Lodger’s Tax because the Village is now sponsoring Smokey
Bear Days.
Motion made by Trustee Tippin for $2,000 from the Lodger’s Tax for
Smokey Bear Days, motion seconded by Trustee Davis. Roll Call: Trustee
Tippin yes, Trustee
Martin yes, Trustee Davis yes, Trustee Shearer yes.
Budget No motion made.
Motion made by Trustee Tippin, seconded by Trustee Martin meeting be
adjourned at 8:35 p.m. All in favor, motion carried.
