The Village of Capitan Board of Trustees met in regular session on
Monday, November 10, 2008 at Village Hall in Capitan, NM at 6:30 PM.
Mayor Sam Hammons asked for a moment of silence and led the assembly in
the Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:30 PM. He asked
the Village Clerk, Kay Strickland, for a roll call of the
members. Mayor Hammons-here, Trustee Riska-here, Trustee
Wood-here, Trustee Davis-here, Trustee Payne-here. Village Clerk,
Kay Strickland, Finance Officer, Shirley Pavlovic, and Police Chief,
Randy Spear, also attended the meeting. A list of others in
attendance is attached.
Mayor Hammons stated on item #14 that Street needed to be deleted
from the agenda.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda with that
deletion. Trustee Riska seconded the motion and all were in favor.
Item #2 on the Agenda: Public Input
Peter Renich represented the Capitan Chamber of Commerce and presented
a concept of the Chamber rehabilitating the old fire department
building one a step at a time. He saw this as a 3 to 5 year
project. They would pursue grants and have fund raisers to pay
for the repairs. He stated they would like to meet with someone
regarding their plans.
Virginia Jones addressed the trustees about the drainage survey she had
asked for. Mayor Hammons stated this would strictly be with
the Department of Transportation. She asked about the Solano
Creek project and the tree to the south of the Village Hall
building. Ms. Jones inquired about the Larkin Group and what
would item #13 be about.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes: Regular
Meeting October 7, 2008
Approval of the Accounts Payable
Smokey Bear Enterprise Fund-Sept. 2008
All
Funds October 2008
Trustee Payne made the motion to approve the minutes and accounts
payable with the Smokey Bear Enterprise Fund. Trustee Davis
seconded the motion. Roll Call: Trustee Payne-yes, Trustee
Davis-yes, Trustee Wood-yes, Trustee Riska-yes.
Minutes
Regular Meeting
November 10, 2008
Page 2 of 4
Item #4 on the Agenda: Approval of Appointment to Cemetery Board
Ermalinda Trujillo
Trustee Payne made the motion to appoint Ermalinda Trujillo to the
Cemetery Board. Trustee Wood seconded the motion and all were in
favor.
Item #5 on the Agenda: Approval of the Hiring of Troy Herd for
the Water Department
Trustee Davis moved to approve item #5, Troy Herd to the Water
Department. Trustee Riska seconded the motion, and all were in
favor.
Item #6 on the Agenda: Approval of Extra-territorial Water Tap
for Bertrand Bergman
Trustee Davis moved to approve item #6, extra-territorial water tap for
Bertrand Bergman. Trustee Wood seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #7 on the Agenda: Discussion/Action on Approving Larkin
Group as the Engineer for Capitan Alternative Trails Project
Mr. Owsley representing Larkin Group addressed the trustees. He
suggested having a meeting with the NM Dept. of Transportation to start
the project and stated once the contract is approved, they would begin
within two weeks. Trustee Riska moved to approve Larkin Group as
the Engineer for Capitan Alternative Trails project. Trustee
Davis seconded the motion. Roll Call: Trustee Riska-yes,
Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Item #8 on the Agenda: Proclamation November 2008 as Village of
Capitan Recycles Month
Mayor Hammons read a note prepared by Ole George Tippin regarding
recycling. Mayor Hammons proclaimed the month of November as
Recycle Month. Trustee Davis moved to approve #8, the
proclamation for Capitan Recycle Month. Trustee Payne seconded
the motion, and all were in favor.
Item #9 on the Agenda: Discussion/Action on Increase in Salary
for Sean McGarry
After a brief discussion, Trustee Riska moved to increase the salary of
Sean McGarry by 74 cents per hour. Trustee Wood seconded the
motion. Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes.
Item #10 on the Agenda: Resolution 2008-38 2009 Community
Development Block Grant Project Senior Citizens Building
Mayor Hammons briefed the trustees on the project. Trustee Payne
made the motion to pass resolution 2008-38 for the Senior Citizen
Building. Trustee Riska seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Riska-yes, Trustee
Wood-abstained, Trustee Davis yes.
Minutes
Regular Meeting
November 10, 2008
Page 3 of 4
Item #11 on the Agenda: Resolution 2008-39 Authorizing Loan
Agreement between the Village of Capitan and New Mexico Finance
Authority to Purchase a Police Vehicle
Trustee Davis moved to approve #11, 2008-39. Trustee Payne
seconded the motion. Roll Call: Trustee Davis-yes, Trustee
Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #12 on the Agenda: Discussion/Action on Purchasing Property
from Jones and Zombek to build a cul-de-sac at end of Main Road
Kay Strickland stated Kim Zombek and Ken Jones have agreed to sell the
Village the property needed to build a cul-de-sac for $1.00 per sq.
ft., which is $1,544.32 for each. The total would be
$3,088.64. Trustee Riska moved that we purchase the property from
Jones and Zombek to build a cul-de-sac at the end of Main Road paying
each of them $1,544.32. Trustee Davis seconded the motion.
Roll Call: Trustee Riska-yes, Trustee Wood-yes, Trustee
Davis-yes, Trustee Payne-yes.
Item #13 on the Agenda: Discussion/Action on Train Depot Building
Mayor Hammons stated the Village has tried to work out an agreement for
two years. He stated he had received an email from the NM State
Historical Preservation demanding the roof be repaired immediately and
the Village does not have the money to do the repairs. After
discussing the situation, Trustee Payne made the motion to drop
it. Trustee Davis seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Davis-yes, Trustee Wood-yes, Trustee
Riska-yes.
Item #14 on the Agenda: Executive Session Pertaining to Personnel
Police and Administration Departments 10-15-1(H)(2)
Trustee Wood made the motion to go in to executive session at 7:25
PM. Trustee Riska seconded the motion. Roll Call:
Trustee Wood-yes, Trustee Riska-yes, Trustee Payne-yes, Trustee
Davis-yes. Trustee Davis moved to go back in to regular session
at 7:38 PM. Trustee Payne seconded the motion. Trustee
Davis-yes, Trustee Payne-yes, Trustee Riska-yes, Trustee
Wood-yes. Trustee Wood attested all that was discussed was
Personnel - Police and Administration.
Item #15 on the Agenda: Further Action Due to Personnel Police
and Administration Departments
Trustee Riska moved to accept the evaluation of the two
employees. Trustee Davis seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes.
Minutes
Regular Meeting
November 10, 2008
Page 4 of 4
ADJOURNMENT
Trustee Payne made the motion to adjourn at 7:39 PM. Trustee Wood
seconded the motion, and all were in favor.
________________________________________
Mayor Sammy
Hammons
ATTEST:
_______________________________________
Kay Strickland, Village Clerk
