The Village of Capitan Board of Trustees met in special session on
Wednesday, May 20, 2009 at Village Hall in Capitan, NM at 4:00 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
Pledge of Allegiance.
Mayor Hammons called the meeting to order at 4:02PM. He asked the
Village Clerk, Kay Strickland, for a roll call of the members.
Mayor Hammons-here, Trustee Riska-here, Trustee Wood-here, Trustee
Payne-here, Trustee Davis-here. Village Clerk, Kay Strickland,
and Finance Officer, Shirley Pavlovic, also attended the meeting.
A list of others in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee
Davis seconded the motion, and all were in favor.
Item #2 on the Agenda: Discussion/Action on Selection of Auditor
for 2008-2009 Audit
After reviewing the quotes received by prospective auditors, Trustee
Payne made the motion to retain Porch & Associates. Trustee
Davis seconded the motion. Roll Call: Trustee Payne-yes,
Trustee Davis-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #3 on the Agenda: Approval of Payoff Amount for 2004
Freightliner Dump Truck
The payoff amount had changed due to not receiving the payment that was
due on the 23rd and the payoff amount was the 24th. The amount
now is $11,939.34. Trustee Riska moved that we approve the payoff
of the 2004 Freightliner dump truck for $11,939.34. Trustee Davis
seconded the motion. Roll Call: Trustee Riska-yes, Trustee
Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Item #4 on the Agenda: Resolution 2009-22 – Budget Adjustment –
Infrastructure – for 2008-2009 Budget
Shirley Pavlovic stated this resolution was to put the money in the
budget to purchase the Freightliner truck. Trustee Davis moved to
approve Resolution 2009-22. Trustee Payne seconded the
motion. Roll Call: Trustee Davis-yes, Trustee Payne-yes,
Trustee Riska-yes, Trustee Wood-yes.
Item #5 on the Agenda: Resolution 2009-23 – Approval of 2009-2010
Interim Budget
Finance Officer, Shirley Pavlovic, reviewed the proposed interim budget
with the Mayor and Trustees. After reviewing the corrections and
additions, Trustee Riska moved we accept
Minutes
Special Meeting
May 20, 2009
Page 2 of 2
Resolution 2009-23 approval of the 2009-2010 Interim Budget.
Trustee Payne seconded the motion. Roll Call: Trustee
Riska-yes, Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
ADJOURNMENT
Trustee Payne made the motion to adjourn at 4:55 PM. Trustee
Davis seconded the motion and all were in favor.
_______________________________________
Sammy Hammons,
Mayor
ATTEST:
__________________________________________
Kay Strickland, CMC
