The Village of Capitan Board of Trustees met in regular session on
Tuesday, May 13, 2008, at the Village Hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:30 PM. He asked
Village Clerk, Kay Strickland, for a roll call of the members.
Mayor Hammons-here, Trustee Riska-here, Trustee Wood-here, Trustee
Davis-here, Trustee Payne-here. Deputy Clerk, Shirley Pavlovic,
Chief Spear, and Kay Strickland attended the meeting. A list of
others in attendance is attached.
Mayor Hammons recognized Virginia Jones for helping with the grant
application from the Hubbard Foundation for the old depot.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee Wood
seconded the motion, and all were in favor.
Item #2 on the Agenda: Public Input
There was not any public input.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes – Regular Meeting – April 8,
2008
Special
Meeting – April 14, 2008
Special
Meeting – May 1, 2008
Special
Meeting – May 6, 2008
Approval of the Accounts Payable
Trustee Riska moved to approve the consent agenda which is the approval
of the minutes of the regular meeting of April 8th, special meeting on
April 14th, special meeting on May 1st, and special meeting of May 6th,
and the approval of accounts payable. Trustee Wood seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Wood-yes,
Trustee Davis-yes, Trustee Payne-yes.
Item #4 on the Agenda: Approval of Porch & Associates as
Auditor for Audit ending June 30, 2008.
Minutes
Regular Meeting
May 13, 2008
Page 2 of 4
Kay Strickland stated this is the third year of a three year
contract. The amount would be $15, 906 for the third year.
Trustee Payne made the motion to accept Porch & Associates as the
auditor. Trustee Wood seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes, Trustee
Davis-yes.
Item #5 on the Agenda: Fire Department Audit
Shirley Pavlovic briefed the trustees on the Fire Dept. Audit performed
by the State Fire Marshall’s office. She stated the Village of
Capitan Fire Dept. is in compliance with Article 53.
Item #6 on the Agenda: Standard Operating Procedures – Capitan
Police Department
Chief Spear stated he had Lannie Maddox do the procedures. He
said this is based on Ruidoso’s procedure. A copy on disc was
made for each trustee to look at. Trustee Davis moved to accept
it. Trustee Riska seconded the motion, and all were in favor.
Item #7 on the Agenda: Approval of Extraterritorial Water Taps
Mayor Hammons stated the water advisory board and planning board had
both approved these.
a. Richard Hall – 223 Hailstorm Road
Trustee Payne made the motion to accept Richard Hall on 223 Hailstorm
Road. Trustee Riska seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes, Trustee
Davis-yes.
b. Trevor Cox – 116 Sims Drive
Trustee Payne made the motion to accept Trevor Cox at 116 Sims
Drive. Trustee Riska seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes, Trustee
Davis-yes.
c. Trevor Cox – 168 Bancroft
Trustee Payne made the motion to accept Trevor Cox at 168
Bancroft. Trustee Riska seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes,
Trustee Davis-yes.
Item #8 on the Agenda: Lodger’s Tax Request – Partners in
Preservation
Trustee Davis questioned if this qualifies under the Lodger’s Tax code
since the event will be held in Lincoln. Mayor Hammons suggested
they go to the county for help. Trustee Davis moved to deny
it. Trustee Wood seconded the motion. Roll Call:
Trustee Davis-yes, Trustee Wood-here, Trustee Riska-yes, Trustee
Payne-yes.
Item #9 on the Agenda: Discussion/Possible Action on Septic
System at Capitan Senior Citizens
Mayor Hammons stated the Village leased the property to the County for
$1.00 for 99 years. In the lease agreement, the Village was to
provide a water tap and a sewer tap. David Cox stated
Minutes
Regular Meeting
May 13, 2008
Page 3 of 4
the costs to hook up the building to the sewer would range between
$75,000 and $100,000. The Village put in a septic system back in
1989 and now the leach line has collapsed. Trustee Wood stated
the County would pay half of the costs to fix it. After a brief
discussion, Trustee Riska moved that the Village of Capitan take action
on repairing or get a new system. Trustee Davis seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Wood-abstain,
Trustee Davis-yes, Trustee Payne-yes.
Item #10 on the Agenda: Purchase New Utility Billing Software
Shirley Pavlovic briefed the trustees on the bids received on a new
utility billing software. The billing clerk, Dana Johnson,
recommended Able Utility Billing Software for $4,400 . Gregory
Flores stated it was a good program. Trustee Davis moved to
purchase Able Utility Billing Software. Trustee Payne seconded
the motion. Roll Call: Trustee Davis-yes, Trustee
Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #11 on the Agenda: Resolution 2008-17 Budget Adjustment –
Water Fund-Enterprise-to Purchase Utility Billing Software
Trustee Payne made the motion to accept Resolution 2008-17 budget
adjustment to purchase software. Trustee Riska seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes, Trustee Davis-yes.
Item #12 on the Agenda: Resolution 2008-18 Budget Increase –
General Fund – Capital Street Improvement Grant
Trustee Davis moved to accept resolution 2008-18 – Capital Street
Improvement Grant. Trustee Payne seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #13 on the Agenda: Executive Session Pertaining to Personnel
– 10-15-1(H)(2)
Trustee Payne made the motion to go into executive session pertaining
to personnel at 7:14 PM. Trustee Davis seconded the motion.
Roll Call: Trustee Payne-yes, Trustee Davis-yes, Trustee
Wood-yes, Trustee Riska-yes. Trustee Riska moved to come back to
open session at 7:25 PM. Trustee Payne seconded the motion and
all were in favor. Trustee Wood attested that the things in
executive session were only personnel matters that were discussed.
Item #14 on the Agenda: Action Regarding Executive Session –
Personnel
Trustee Davis moved to accept the evaluations and only evaluations were
discussed. Trustee Wood seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Wood-yes, Trustee Riska-yes,
Trustee Payne-yes.
Minutes
Regular Meeting
May 13, 2008
Page 4 of 4
Adjournment
Trustee Payne made the motion to adjourn at 7:27 PM. Trustee
Davis seconded the motion and all were in favor.
______________________________________
Sammy Hammons,
Mayor
ATTEST:
_____________________________________
Kay Strickland, Village Clerk
