A special meeting of the Village of Capitan was held at city hall on
Thursday, March 16, 2006 in Capitan, NM at 6:30 PM.
Mayor Sam Hammons called the meeting to order at 6:30 PM. He
asked for a moment of silence and led the assembly in the pledge of
allegiance.
Mayor Hammons asked Village Clerk, Kay Strickland, for a roll call of
the trustees. Mayor Hammons-here, Trustees Riska-here, Trustee
Wood-here, Trustee Martin-here, Trustee Payne-here.
Item #1 on the Agenda: Approval of the Agenda
Trustee Wood made the motion to approve the agenda. Trustee Riska
seconded the motion, and all were in favor.
Item #2 on the Agenda: Appointment of Chief of Police
Mayor Hammons explained that Chief Bird was on vacation and he did not
have time to put it on the agenda as to whether he wanted to come back
or not. Trustee Martin made the motion to approve the appointment
of Chief Bird as the Chief of Police of Capitan. Trustee Payne
seconded the motion. Roll Call: Trustee Martin-yes, Trustee
Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #3 on the Agenda: Swearing in of Chief of Police
Village Clerk, Kay Strickland, swore in Robert Bird as the Chief of
Police.
Item #4 on the Agenda: Active Boards
a. Water Board
b. Planning Board
c. Cemetery Board
Mayor Hammons stated there was some misunderstanding at the last
meeting regarding these boards. Some thought that the boards were
dissolved. Trustee Payne’s motion was to table the item and they
wanted to get to know the members of the boards. Mary Brothers
gave the trustees the names and telephone numbers of the members of the
planning board and some information on what the board has been working
on.
Item #5 on the Agenda: Resignation of Matt Patterson from
Water Board
Trustee Payne made the motion to accept Matt Patterson’s
resignation. Trustee Wood seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Martin-yes,
Trustee Payne-yes.
Item #6 on the Agenda: Appointment to Lincoln County Solid Waste
Board
Mayor Hammons suggested appointing himself to the Lincoln County Solid
Waste Board. Trustee Payne made the motion to appoint Mayor
Hammons to the Lincoln County Solid Waste Board. Trustee Wood
seconded the motion. Roll Call: Trustee Payne-yes, Trustee
Martin-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #7 on the Agenda: Presentation by Capitan Library
Pat Sullivan represented the Capitan Library and reviewed what the
library has to offer the community. She stated the Library would
like to use the old Capitan-Carrizozo Natural Gas building as a thrift
shop to benefit the library.
Item #8 on the Agenda: Smokey Bear Days – Mary Brothers
Mary Brothers addressed the mayor and trustees and asked them to
consider amending the business license to include events like the fair,
Smokey Bear Days, and the 4th of July to where whoever sponsors the
event would pay a “business event” license fee of $100 or $150.
Trustee Payne made the motion to look into it. Trustee Riska
seconded the motion. Trustee Martin asked who is to look into
it. Mayor Hammons stated the trustees needed to clarify the
ordinance. Roll Call: Trustee Payne-yes, Trustee
Martin-sure, Trustee Wood-yes, Trustee Riska-yes
Item #9 on the Agenda: Attendance of 2006 Newly Elected Officials
Institutes
Kay Strickland reported the first one was in Las Cruces on Sat., March
25th, and the second one was Sat., April 8th. She stated she
needs to know which one everyone plans to attend.
Item #10 on the Agenda: Review, Evaluate, and Award Contract for
Legal Services
Kay Strickland stated she gave the trustees copies of each proposal
that was received and a copy of the score sheet for them to score each
proposal. Trustee Martin questioned the amount of time that had
passed since the rfp’s were issued and the bids were received.
Shirley Pavlovic stated she called all the ones who submitted bids to
see if they would still honor their bids, and they said they
would. Kay added up the score sheets and gave the totals to Mayor
Hammons. Mayor Hammons stated the Brogan firm scored 278, Ortiz
scored 287, Hawthorn scored 325, and Underwood scored 346.
Trustee Riska made the motion to appoint the Underwood firm to
represent the Village. Trustee Wood seconded the motion.
Roll Call: Trustee Riska-yes, Trustee Wood-yes, Trustee
Martin-yes, Trustee Payne-yes.
Item #11 on the Agenda: Discussion/Action on Village Clerk Salary
Trustee Payne asked what the previous clerk was making and Shirley
Pavlovic stated $31,708 yearly. Mayor Hammons suggested setting a
range of salary for example between $28,000 and $32,000. Trustee
Martin stated he felt it would be appropriate to set a range for the
position in the future, however they have several considerations.
First, they are going into the budget session, so they need to look at
what the revenue base is going to be and how much we can afford.
Secondly, because we already have a budgeted salary for the current
clerk for this fiscal year, any adjustment we have to make would have
to be approved by the department of finance and administration.
What Trustee Martin recommended was to keep the current salary as set
as to what we were paying the previous clerk and in the process of
doing the budget, we make those changes. Trustee Payne made the
motion to pay Kay the $31,700 that the previous clerk was making.
Trustee Wood seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Martin-yes, Trustee Wood-yes, Trustee Riska-yes.
Adjournment
Trustee Martin made the motion to adjourn at 7:05 PM. Trustee
Payne seconded the motion, and all were in favor.
______________________________________
Sammy L. Hammons, Mayor
ATTEST:
__________________________________
Kay Strickland, Village Clerk
