The Village of Capitan Board of Trustees held their regular scheduled
meeting on Tuesday, July 11, 2006, at city hall in Capitan, NM at 6:30
PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
pledge of allegiance.
Mayor Hammons called the meeting to order at 6:30 PM and asked Village
Clerk, Kay Strickland, for a roll call of the Trustees. Mayor
Hammons-here, Trustee Riska-here, Trustee Wood-here, Trustee
Martin-here, Trustee Payne-here. Kay Strickland, Shirley
Pavlovic, and Atty. Zach Cook also attended the meeting. A list
of others in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee Wood
seconded the motion, and all were in favor.
Item #2 on the Agenda: Consent Agenda
Approval of Minutes – Regular
Meeting – June 13, 2006
Approval of Minutes – Special
Meeting – June 26, 2006
Approval of Accounts Payable
Trustee Payne made the motion to approve the consent agenda.
Trustee Riska seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Martin-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #3 on the Agenda: Lodgers’ Tax Request: Lincoln County
Sheriff’s Posse
Capitan Public Library
Shirley Pavlovic reported the fund has $1,233.47 that has not been
allocated. Trustee Riska questioned if the funds should be used
for advertising only. Trustee Martin stated the funds are
generally for advertising and marketing the events to promote
tourism. Mr. Browning, representing the Lincoln County Sheriff’s
Posse, reported the money would be used to promote the trail ride from
White Oaks to Lincoln, stopping at Capitan. After a brief
discussion, Trustee Martin made the motion to provide $400 in Lodgers’
Tax revenue for both the Lincoln County Sheriff’s Posse event and the
Capitan Public Library’s advertising for their August 22 Art
Auction. Trustee Riska seconded the motion. Roll
Call: Trustee Martin-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #4 on the Agenda: Hiring of Water Department Foreman
Kay Strickland reported she talked to the Municipal League attorney and
was told the actual “title” does not have a lot to do with it.
The actual work that is performed determines if the position would be
paid salary or hourly. If more supervisory than actual work, then
the position would be salary. If more work is done than
supervising, then the position would be hourly. A discussion
followed regarding job descriptions which would determine the needs of
this position. Trustee Martin made the motion to table this item
for no more than two week time period until such time as appropriate
information is brought back to this board to make the decision.
Trustee Wood seconded the motion. Roll Call: Trustee
Martin-yes, Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #5 on the Agenda: Consideration of Part-time Water
Department Employee
Mayor Hammons stated the new sewer plant is taking up a big percentage
of Steve Osborn’s time and a temporary employee is needed. After
a brief discussion, Trustee Payne made the motion to table this
item. Trustee Riska seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Martin-yes, Trustee Wood-yes, Trustee
Riska-yes.
Item #6 on the Agenda: Approval of Smokey Bear Days Event
Coordinator
Kay Strickland reported David Cunningham has volunteered to be the
coordinator. Trustee Payne made the motion to appoint David
Cunningham as Coordinator. Trustee Martin seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Martin-yes,
Trustee Wood-yes, Trustee Riska-yes.
Item #7 on the Agenda: Resolution 2006-22 – Approving and
Accepting Cooperative Agreement with NM Department of Transportation
for Project No. SP-2-07 (960)
Trustee Martin mentioned a typo of “Mr.” Terrace instead of “Mt.”
Terrace. Trustee Martin made the motion to approve Resolution
2006-22-Resolution Approving and Accepting Cooperative Agreement
Control No. 87743, Vendor No. 5206335 with NM Department of
Transportation for Project No. SP-2-07 (960) as corrected.
Trustee Payne seconded the motion. Roll Call: Trustee
Martin-yes, Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #8 on the Agenda: Resolution 2006-23 – Services from Council
of Governments
Trustee Riska made the motion to accept Resolution 2006-23 – Services
from Council of Governments and pay the $690. Trustee Martin
seconded the motion. Roll Call: Trustee Riska-yes, Trustee
Wood-yes, Trustee Martin-yes, Trustee Payne-yes.
Item #9 on the Agenda: Resolution 2006-24 – 2005-2006 Clean-Up
Resolution
Shirley Pavlovic reviewed the proposed adjustments to the 2005-2006
Budget. Trustee Payne made the motion to accept Resolution
2006-24. Trustee Riska seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Martin-yes, Trustee Wood-yes,
Trustee Riska-yes.
Item #10 on the Agenda: Resolution 2006-25 – Application to NM
Finance Authority for New Fire Truck
Trustee Payne made the motion to accept Resolution 2006-05.
Trustee Wood seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Martin-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #11 on the Agenda: Infrastructure Capital Improvement Plan
(ICIP)
Kay Strickland stressed how important it is to do this plan.
Trustee Martin explained what the Plan is used for and recommended a
workshop to work on it.
Item #12 on the Agenda: Information on Drought Relief Funds for a
New Well
Mayor Hammons reported Senator Domenici passed a bill for $9 million on
drought relief. He stated our area, Capitan, Ruidoso, Ruidoso
Downs, and Carrizozo, was high priority. Mayor Hammons said he
has been meeting with the State Engineer’s office to determine where
would be a good place to drill a well. After researching west of
Capitan, the State Engineer suggested going back to the location where
Capitan drilled a well east of Capitan and drill within 100 feet of the
old one. After a discussion on the proposed well, Mayor Hammons
stated he needed to know if the well east of town was suitable to
everyone. Trustee Payne made the motion to drill the well east of
town. Trustee Riska seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Martin-yes, Trustee Wood-yes, Trustee
Riska-yes.
Item #13 on the Agenda: Budget
Shirley Pavlovic stated DFA has granted interim approval of the
2006-2007 budget.
Adjournment
Trustee Riska made the motion to adjourn at 7:37 PM. Trustee Wood
seconded the motion, and all were in favor.
____________________________________
Sammy L. Hammons, Mayor
ATTEST:
_____________________________________
Kay Strickland, Village Clerk
