The Village of Capitan Board of Trustees met in regular session on
Tuesday, January 13, 2009 at Village Hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:30 PM. He asked
the Village Clerk, Kay Strickland, for a roll call of the
members. Mayor Hammons-here, Trustee Riska-here, Trustee
Wood-here, Trustee Davis-here, Trustee Payne-here. Village Clerk,
Kay Strickland, Finance Officer, Shirley Pavlovic, Police Chief, Randy
Spear, and Atty. Zach Cook also attended the meeting. A list of
others in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Mayor Hammons asked for a motion to approve the amended agenda.
Trustee Payne made the motion to approve the agenda. Trustee
Davis seconded the motion, and all were in favor.
Item #2 on the Agenda: Public Input
Virginia Jones addressed the Mayor’s Report that was mailed in the
water bills. She inquired about the projects submitted to
President Obama and asked if a drainage plan will be included in the
projects. She also asked if the Village was going out for RFPs
for the senior citizens building, inquired about the old fire station
building repairs, and gave an update on the Friends of the Train Depot
committee.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes: Regular Meeting – December 9, 2008
Special Meeting – December 15, 2008
Approval of the Accounts Payable – December 2008
Trustee Payne made the motion to approve the minutes of the regular
meeting of December 9th and the special meeting of December 15th and
our accounts payable. Trustee Davis seconded the motion.
Roll Call: Trustee Payne-yes, Trustee Davis-yes, Trustee
Wood-yes, Trustee Riska-yes.
Item #4 on the Agenda: George Tippin – Presentation on Recycling
George Tippin addressed the Mayor, Trustees and group regarding the
recycling effort started last March. He had set a goal to collect
a 1,000 pounds from August through December; by the end of December,
4438 pounds of paper material was collected of which 1244 phone books
was collected. He stated he would like to collect 3 tons (6,000
lbs) this year. He stated an e-waste recycling will be held April
4th and tires recycling will be April 27th and 28th.
Minutes
Regular Meeting
January 13, 2009
Page 2 of 3
Item #5 on the Agenda: Resolution 2009-01 – A Resolution
Declaring Reasonable Notice of Public Meetings – Open Meetings Act
Trustee Riska moved to accept Resolution 2009-01 – Resolution Declaring
Reasonable Notice of Public Meetings – Open Meetings Act. Trustee
Wood seconded the motion. Roll Call: Trustee Riska-yes,
Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Item #6 on the Agenda: Resolution 2009-02 – Procurement Code
Trustee Payne made the motion to pass Resolution 2009-02 – Procurement
Code. Trustee Riska seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Davis-yes, Trustee Wood-yes, Trustee
Riska-yes.
Item #7 on the Agenda: Award the Gravel Base Course Contract for
2009
Mayor Hammons stated there were two bidders. Trustee Payne made
the motion to go with Ruidoso Paving. Trustee Davis seconded the
motion. Mayor Hammons stated the two prices received were $12.35
a ton and $17.50 a ton delivered. Roll Call: Trustee
Payne-yes, Trustee Davis-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #8 on the Agenda: Request for Funding from Lodger’s Tax –
Capitan Chamber of Commerce
Kay Strickland stated the amount was rescinded and the Chamber applied
for the same amount again. The Lodger’s Tax Committee met and
approved the $1200.00 request. Trustee Davis made the motion to
fund the request of $1200. Trustee Wood seconded the
motion. Roll Call: Trustee Davis-yes, Trustee Wood-yes,
Trustee Riska-yes, Trustee Payne-yes.
Item #9 on the Agenda: Discussion/Action on the Purchase of a New
Police Car
Chief Spear said the other police car is beginning to fall apart.
He stated the price of the car on the state purchasing contract is
$2000 to $3000 cheaper than the other one he was trying to get.
He stated the price would be $19,961.00. Trustee Davis moved to
“get it quick”. Trustee Riska seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #10 on the Agenda: Discussion/Action on Village Funds in the
NM Investment Pool
Finance Officer, Shirley Pavlovic, stated that one of their funds went
from a triple “a” rating down to a “d” rating. She stated the
letter states this fund lost approximately $5.7 million, and the final
distribution from the reserve primary fund, the actual loss amount,
remains unknown. She stated the Village funds still made minimal
interest amounts. Taking the loss from all of the investors’ gain
will take about 10 months to recover the loss. They are relying
on everyone to stay in the fund for their plan to work. Shirley
asked the Board if they wanted to stay in the fund or investigate
pulling the funds out and see what the penalty would be or what part of
the
Minutes
Regular Meeting
January 13, 2009
Page 3 of 3
loss would be the Village’s part. After discussing the situation,
the Mayor and Trustees told Shirley to keep a close eye on this until
next month.
Item #11 on the Agenda: Executive Session Pertaining to
Threatened Litigation – 10-15-1(H)(7)
Trustee Riska moved to go into executive session at 7:08 PM.
Trustee Wood seconded the motion. Roll Call: Trustee
Riska-yes, Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Trustee Wood moved to come out of executive session at 7:35 PM.
Trustee Riska seconded the motion. Roll Call: Trustee
Wood-yes, Trustee Riska-yes, Trustee Payne-yes, Trustee
Davis-yes. Trustee Riska attested nothing was discussed other
than what was on our agenda, threatened litigation.
Item #12 on the Agenda: Further Action Due to Threatened
Litigation
No action was taken.
Adjournment
Trustee Payne made the motion to adjourn at 7:36 PM. Trustee
Davis seconded the motion, and all were in favor.
_______________________________________
Mayor Sammy
Hammons
ATTEST:
______________________________________
Kay Strickland, CMC
Village Clerk
