The Village of Capitan Board of Trustees met in regular session on
Tuesday, February 10, 2009 at Village Hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:30 PM. He asked
the Village Clerk, Kay Strickland, for a roll call of the
members. Mayor Hammons-here, Trustee Davis-here, Trustee
Payne-here, Trustee Riska-here, Trustee Wood-here. Village Clerk,
Kay Strickland, Finance Officer, Shirley Pavlovic, and Police Chief,
Randy Spear also attended the meeting. A list of others in
attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Mayor Hammons stated that item #6 needs to be stricken from the
agenda. Trustee Payne made the motion to approve the agenda
scratching item 6. Trustee Wood seconded the motion, and all were
in favor.
Item #2 on the Agenda: Public Input
Virginia Jones addressed the council regarding items #5 and #12.
She asked if the council could look at doing an ordinance regarding
architectural limitations on highways 380 and 48.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes: Regular Meeting –
January 13, 2009
Approval of Accounts Payable – January 2009
Trustee Payne made the motion to approve the minutes of January 13th
and the accounts payable. Trustee Davis seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Davis-yes,
Trustee Wood-yes, Trustee Riska-yes.
Item #4 on the Agenda: Larry Miller – Update on the Capitan
Public Library
Larry Miller addressed the mayor, council and audience regarding the
Capitan Public Library. He gave some very interesting facts about
the attendance to the library during 2008 and their accomplishments
such as improvements, special activities and their regular
activities. He praised the work Pat Garrett has done along with
the other volunteers.
Item #5 on the Agenda: Discussion/Action on Continuing to Close
Village Hall on Friday
After a brief discussion, Trustee Payne made the motion to keep closing
on Fridays. Trustee Riska seconded the motion. Mayor
Hammons stated he would like to see an answering machine installed for
the weekends. Trustee Payne amended his motion to keep closing on
Minutes
Regular Meeting
February 10, 2009
Page 2 of 3
Fridays and put in an answering machine where people can get a hold of
someone on Friday. Trustee Riska seconded the motion and all were
in favor.
Item #7 on the Agenda: Resolution 2009-03 - Application to
NM Finance Authority for a new Police Vehicle
Trustee Riska moved that we accept resolution 2009-03 Application to NM
Finance Authority for a new Police vehicle. Trustee Wood seconded
the motion. Roll Call: Trustee Riska-yes, Trustee Wood-yes,
Trustee Davis-yes, Trustee Payne-yes.
Item #8 on the Agenda: Discussion/Action on Purchasing Sleuth
Software and a Server
Finance Officer, Shirley Pavlovic and Police Chief, Randy Spear,
explained the need for the Sleuth Software and Server. If
approved, the Village would pay for the software and server and would
be reimbursed from the Municipal Court Automation Fund.
Item #9 on the Agenda: Resolution 2009-04 – Budget Adjustment –
General – Sleuth Software and Server Package
Trustee Davis moved to approve resolution 2009-04. Trustee Payne
seconded the motion. Roll Call: Trustee Davis-yes, Trustee
Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #10 on the Agenda: Resolution 2009-05 – Retention and
Disposition Schedules for the Records of the Village of Capitan
Kay Strickland explained the need for this resolution and it would
replace resolutions 95-13 and 97-13. Trustee Davis moved to
approve resolution 2009-5. Trustee Riska seconded the
motion. Roll Call: Trustee Davis-yes, Trustee Wood-yes,
Trustee Riska-yes, Trustee Payne-yes.
Item #11 on the Agenda: Resolution 2009-06 – Adopting Procedures
for Requesting Inspection of Public Records
Kay Strickland stated this is the procedures for requesting information
and page 3 sets fees that they need to look at. Trustee Davis
moved to approve resolution 2009-6. Trustee Payne seconded the
motion. Roll Call: Trustee Davis-yes, Trustee Payne-yes,
Trustee Riska-yes, Trustee Wood-yes.
Item #12 on the Agenda: Discussion/Action on Applying for a CDBG
Grant for a Comprehensive Plan
Mayor Hammons stated this needs to be updated before we can apply for
any grants. Kay stated the current plan has expired.
Item #13 on the Agenda: Resolution 2009-07 – Authorizing the
Submission of a CDBG Application for a Grant for a Comprehensive Plan
Minutes
Regular Meeting
February 10, 2009
Page 3 of 3
Trustee Davis moved to approve resolution 2009-07. Trustee Payne
seconded the motion. Roll Call: Trustee Davis-yes, Trustee
Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #14 on the Agenda: Discussion/Action on Applying for a
Colonias Initiative Grant for the Installation of a Sewer Tap and Line
on Tiger Drive
Mayor Hammons stated the Senior Citizens continue to have trouble with
their septic system. A discussion followed concerning the need
and Colonias grants. Trustee Davis made the motion to apply for
the grant. Trustee Payne seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood – abstain.
Item #15 on the Agenda: Executive Session Pertaining to Personnel
– Street Department and Administration Department – 10-15-1 (H)(2)
Trustee Riska moved to go into executive session at 7:10 PM.
Trustee Davis seconded the motion. Roll Call: Trustee
Riska-yes, Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
Trustee Riska moved to come out of executive session at 7:20 PM.
Trustee Wood seconded the motion, and all were in favor. Trustee
Wood attested that the only thing discussed in there were personnel
matters.
Item #16 on the Agenda: Further Action Due to Personnel
Trustee Riska moved to accept the evaluations. Trustee Wood
seconded the motion, and all were in favor.
Adjournment
Trustee Payne made the motion to adjourn at 7:21 PM. Trustee
Davis seconded the motion and all were in favor.
_______________________________________
Mayor Sammy
Hammons
ATTEST:
_______________________________________
Kay Strickland, CMC
Village Clerk
