The Village of Capitan Board of Trustees met in regular session on
Tuesday, December 12, 2006 at city hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and then led the assembly
in the pledge of allegiance.
Mayor Hammons opened the public hearing at 6:30 PM. regarding Ordinance
2006-____ Consenting to Landowners Petitions for Annexation into the
Village of Capitan, New Mexico, certain Contiguous Lands as shown by
Maps thereof, attached to this Ordinance and referred to as Exhibit
“A”, said Property being annexed hereinafter more particularly
described.
Mayor Hammons called the meeting to order at 6:33 PM.
Mayor Hammons asked Village Clerk, Kay Strickland, for a roll call of
the trustees. Mayor Hammons-here, Trustee Payne-here, Trustee
Riska-here, Trustee Wood-here, Trustee Martin-absent. Kay
Strickland, Shirley Pavlovic, and the Attorney, Zach Cook, also
attended the meeting. A list of others in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Mayor Hammons stated item #5 needs to be deleted as Mr. Naylor could
not attend the meeting. Trustee Payne made the motion to approve
the agenda with item 5 deleted. Trustee Riska seconded the
motion, and all were in favor.
Item #2 on the Agenda: Public Input
1. Peter Rennich – spoke on item #14 of the
agenda regarding the Capitan Chamber of Commerce request for lodgers’
tax to do a directory of the local
businesses.
2. Angelina Provine – spoke on item #16 and
complimented Officer Dobbs
3. At the request of Helen Forney, Kay
Strickland read a letter prepared by Monte Forney regarding
extraterritorial water taps and annexation.
4. Sally Moore – questioned the cost to
produce the water for the Village
Item #3 on the Agenda: Consent Agenda
Approval of Minutes-Regular Meeting-Nov. 14, 2006
Approval of Minutes-Special Meeting-Nov. 28, 2006
Approval of Account Payable
Trustee Payne made the motion to approve the consent agenda.
Trustee Riska seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #4 on the Agenda: Pat Garrett-Presentation regarding Capitan
Library
Pat Garrett presented a presentation on the Not 2 Shabby Shop and the
Capitan Library. She also requested a letter of support from the
Village for the Library.
Item #6 on the Agenda: Ordinance 2006-08 An Ordinance Consenting
to Landowners Petitions for Annexation into the Village of Capitan, New
Mexico
Kay Strickland read the proposed ordinance. Trustee Riska moved
to accept Ordinance 2006-08 which consents to Landowners Petitions for
Annexation into the Village of Capitan, New Mexico. Trustee Wood
seconded the motion. Roll Call: Trustee Riska-yes, Trustee
Wood-yes, Trustee Payne-yes.
Item #7 on the Agenda: Audit of Mama Bear RV Park
Deputy Clerk, Shirley Pavlovic, reviewed the audit she performed on the
Mama Bear RV Park that is required by the Lodgers’ Tax Act.
Item #8 on the Agenda: 2005-2006 Audit of the Village of Capitan
Shirley Pavlovic reviewed the three (3) findings of the audit with the
trustees and reported the findings from previous years were cleared.
Item #9 on the Agenda: Resolution 2006-32 – Official Holiday
Calendar for 2007
Trustee Payne made the motion to accept that calendar for the holidays
for the employees. Trustee Riska seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #10 on the Agenda: Resolution 2006-33 – Budget Adjustment
for Enterprise Fund
Shirley Pavlovic stated this resolution was to give the employees a one
time salary increase of $500 for full-time employees and $250 for
part-time employees. DFA and the Municipal League told her this
was acceptable as long as the budget would tolerate the one time
increase. Trustee Payne made the motion to accept 2006-33.
Trustee Wood seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #11 on the Agenda: Resolution 2006-34 – Budget Adjustment
for General Fund
Shirley Pavlovic stated this resolution pertained to the $500 one time
salary increase for full time employees and $250 for part time
employees. Trustee Riska moved to accept Resolution 2006-34 –
Budget Adjustment for the General Fund. Trustee Payne seconded
the motion. Roll Call: Trustee Riska-yes, Trustee
Payne-yes, Trustee Wood-yes.
Item #12 on the Agenda: Resolution 2006-35 – Loan Agreement with
NM Finance Authority for new Fire Truck Trustee Riska moved to accept
Resolution 2006-35 Loan Agreement with NM Finance Authority for the new
Fire Truck. Trustee Wood seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Payne-yes.
Item #13 on the Agenda: Sale of Stock with Equivest
The Mayor stated the Village owned stock with Equivest and during the
audit was told the Village cannot own stock. Trustee Payne made
the motion to sell the stock with Equivest. Trustee Riska
seconded the motion. Roll Call: Trustee Payne-yes, Trustee
Riska-yes, Trustee Wood-yes.
Item #14 on the Agenda: Lodger’s Tax Request – Capitan Chamber of
Commerce
Trustee Riska moved to grant the $1200 request to the Capitan Chamber
of Commerce to work on their brochure. Trustee Wood seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Wood-yes,
Trustee Payne-yes.
Item #15 on the Agenda: Virginia Jones and Carolyn Schrader’s
request for Lodger’s Tax
Mayor Hammons stated Carolyn Schrader sent an email to withdraw her
award for Lodgers’ Tax. Trustee Riska moved to cancel the request
made in 2005. Trustee Payne seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Payne-yes, Trustee Wood-yes.
Item #16 on the Agenda: Police Chief Randy Spear – Patrolman
Steven Dobbs Certification
Police Chief Spear addressed the controversy about Officer Dobbs’
certification. Chief Spear stated Officer Dobbs is a certified
officer in the State of NM.
Item #17 on the Agenda: Award Base Course Bid
Mayor Hammons reported the bids were opened and Alpine Concrete bid
$13.75/ton and Ruidoso Paving bid $11.50/ton and meets state specs and
the spec sheets were included with their bids. Trustee Payne made
the motion to accept Ruidoso Paving. Trustee Riska seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #18 on the Agenda: Discussion/Action on Contract Labor
Contracts
Kay Strickland explained the difference between paying contract labor
and being an employee of the Village. Trustee Riska moved to make
a change so that contract labor employees will be part time
employees. Trustee Payne seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Payne-yes.
Item #19 on the Agenda: Job Description for Heavy Equipment
Operator
Trustee Payne made the motion to accept the job description for the
heavy equipment operator. Trustee Riska seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Riska-yes,
Trustee Wood-yes.
Item #20 on the Agenda: Salary Range for Heavy Equipment Operator
Mayor Hammons recommended a salary range between $10.50 to $14.50 per
hour. Trustee Riska moved to accept the salary range for heavy
equipment operator. Trustee Payne seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Payne-yes, Trustee Wood-yes.
Item #21 on the Agenda: Discussion/Action on Purchasing CD’s
Shirley Pavlovic gave the balances in the General and Water
Funds. Mayor Hammons stated he felt some of the money should be
transferred to the State Investment Pool. Trustee Riska moved to
invest in the State Investment Pool; invest $200,000 from the General
Fund and $100,000 from the Water Fund. Trustee Payne seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Wood-yes,
Trustee Payne-yes.
Adjournment
Trustee Payne made the motion to adjourn at 7:38 PM. Trustee Wood
seconded the motion, and all were in favor.
____________________________________
Sammy Hammons,
Mayor
ATTEST:
______________________________________
Kay Strickland, Village Clerk
