The Village of Capitan Board of Trustees met in regular session on
Tuesday, December 8, 2009 at Village Hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:30 PM.
Mayor Hammons stated he would like to add an item to the agenda for
discussion of the Village Garden.
He asked the Village Clerk, Kay Strickland, for a roll call of the
members. Mayor Hammons-here, Trustee Riska-here, Trustee
Wood-here, Trustee Davis-here, Trustee Payne-here. Village Clerk,
Kay Strickland, Finance Officer, Shirley Pavlovic, and Police Chief
Randy Spear also attended the meeting. A list of others in
attendance is attached.
Mayor Hammons stated Doctor Larry Miller would be giving a power
point presentation on all kinds of energy at Village Hall on Friday at
4:00 PM.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda with the item for
discussion added. Trustee Davis seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Davis-yes, Trustee Wood-yes,
Trustee Riska-yes
Item #1A on the Agenda: Discussion on the Village Garden
Mayor Hammons asked Virginia Jones about the concern she had regarding
the name of the garden. She stated “no comment”. Mayor
Hammons again thanked the volunteers and stated he did not see any
reason why it could not be called “Margarito Trujillo Park”.
Item #2 on the Agenda: Public Input
a. Harold Macaw – Regarding #8 – Stated his
comment had to do with the Christmas Bazaar at the Senior Center.
His concern was that Sean was writing tickets on Tiger Road and some of
the people felt the Bazaar was being targeted. Sean McGarry
stated he did not write any tickets.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes: Regular Meeting –
November 17, 2009
Approval of Accounts Payable – November 2009
Minutes
Regular Meeting
December 8, 2009
Page 2 of 3
Trustee Davis asked that the tape be preserved for the November
meeting. Kay Strickland stated the tape would be preserved.
He inquired about no payments being made to the attorney and asked
about the check written to Angie Schneider-Cook. Trustee Davis
made the motion to approve the consent agenda. Trustee Wood
seconded the motion. Roll call: Trustee Davis-yes, Trustee
Wood-yes, Trustee Riska-yes, Trustee Payne-yes.
Item #4 on the Agenda: Thad Porch – Presentation of the 2008-2009
Audit – Telephonically
Thad Porch, with Porch and Associates, stated the audit has been
accepted by the state auditor. He stated the Village received an
“unqualified opinion” which is the best you can get. He stated
the quality of the work is very good, the detail that is kept is very
good, and the people are dedicated. He reviewed the prepared
statements with the Mayor and Trustees. He stated the Village is
in a very “healthy” position. He stated the findings from the
previous year have been cleared and there was only one finding for this
year.
Item #5 on the Agenda: Discussion/Action on Approving 2008-2009
Audit
Trustee Payne made the motion to accept the audit report.
Trustee Wood seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Davis-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #6 on the Agenda: Jarrett Perry – Information –
Capitan Municipal School
Jarrett Perry is the new high school principal at Capitan High
School. He stated Capitan High School is one of the elite schools
in NM. He stated what he would like to do is build a bridge
between the school and the community. He has an open door
policy. He also thanked all that was involved in honoring
Margarito Trujillo at the school.
Item #7 on the Agenda: Dennis Haskell – Discussion of Village of
Capitan Master Plan
Mr. Haskell inquired about the master plan for the Village of
Capitan. He had researched the master plan on the state website
and stated it is mandated by the state statues. He inquired about
the alternative trails project. The Mayor briefed him on the
project. Mayor Hammons stated the Village will be having public
hearings on the comprehensive plan shortly. Mr. Haskell inquired
about improving the fair grounds. Mayor Hammons told him the
Village has nothing to do with the fair grounds, it belongs to the
County. He also inquired about the senior center.
Item #8 on the Agenda: Lodger’s Tax Request – Capitan
Chamber of Commerce
Phyllis Macaw stated this was the 10th annual bazaar. From the
proceeds, some is donated to the senior center, scholarship fund, and
the Women’s Club has benefited very much from the last couple of
years. Trustee Payne inquired of the balance in the lodger’s tax
fund. Shirley Pavlovic stated the available money is
$2,224.53. Trustee Payne made the motion to approve the
funding. Trustee Wood seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Davis-yes, Trustee Wood-yes, Trustee
Riska-yes.
Minutes
Regular Meeting
December 8, 2009
Page 3 of 3
Item #9 on the Agenda: Ordinance 2009- An Ordinance
Establishing a Road Naming and Site Addressing System; Public Health
and Safety, Chapter 4
Trustee Davis stated he wanted to make sure the County isn’t renaming
our streets. Kevin Kennedy stated any name changes, etc. will go
through the council. Trustee Riska moved to accept the ordinance
establishing a road naming and site addressing system, Health and
Safety, Chapter 4. A gentleman inquired about changing the name
of Center Drive and Bancroft and if the Capitan police can give tickets
on that road. Chief Spear stated they can write them into
magistrate count. Trustee Wood seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes.
Item #10 on the Agenda: Resolution 2009-41 – Holiday Calendar for
2010
Trustee Payne made the motion to accept resolution 2009-41 – Holiday
Calendar for 2010. Trustee Davis seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Davis-yes, Trustee Wood-yes,
Trustee Riska-yes.
Item #11 on the Agenda: Executive Session Pertaining to Personnel
– Police Department - 10-15-1(H)(2)
Mayor Hammons stated he needed a motion to go into executive session
for personnel. Trustee Riska moved to go into closed session at
7:00 PM. Trustee Davis seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes. Trustee Riska made the motion to open the
meeting at 7:15 PM. Trustee Wood seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes. Trustee Riska attested all that was discussed
in our closed meeting was police department personnel.
Item #12 on the Agenda: Further Action Due to Personnel
Trustee Riska moved to accept the evaluation of Officer Barnett.
Trustee Wood seconded the motion. Roll Call: Trustee
Riska-yes, Trustee Wood-yes, Trustee Davis-yes, Trustee Payne-yes.
ADJOURNMENT
Trustee Payne made the motion to adjourn at 7:17 PM. Trustee
Davis seconded the motion, and all were in favor.
_______________________________________
Mayor Sam
Hammons
ATTEST:
______________________________________
Kay Strickland, CMC
Village Clerk
