The Village of Capitan Board of Trustees met in regular session on
Tuesday, August 11, 2009 at Village Hall in Capitan, NM at 6:30 PM.
Before opening the meeting, Mayor Hammons stated he had appointed Ms.
Amberly McSwane as Judge Roehrig’s alternate judge. He introduced
Ms. McSwane to the trustees.
Mayor Hammons asked for a moment of silence and led the assembly in the
Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:31 PM. He asked
the Village Clerk, Kay Strickland, for a roll call of the
members. Mayor Hammons-here, Trustee Payne-here, Trustee
Davis-here, Trustee Wood-here, Trustee Riska-here. Village Clerk,
Kay Strickland, Finance Officer, Shirley Pavlovic, Police Chief, Randy
Spear, and Atty. Zach Cook also attended the meeting. A list of
others in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee
Davis seconded the motion, and all were in favor.
Item #2 on the Agenda: Public Input
Virginia Jones requested the Mayor permit non-agenda items be discussed
during public input as well as agenda items. Mayor Hammons stated
if she would like to discuss something that is not on the agenda,
request to be on the agenda and she can talk about it.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes: Regular Meeting –
July 14, 2009
Special Meeting – July 27, 2009
Approval of Accounts Payable – July 2009
Trustee Payne made the motion to approve the minutes of the regular
meeting of July 14, 2009, the special meeting of July 27, 2009 and the
accounts payable. Trustee Riska seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes,
Trustee Davis-yes.
Item #4 on the Agenda: Capitan Postmaster, Kristi Sepkowitz –
City Delivery of Mail
Kristi Sepkowitz stated the Albuquerque District has approved the post
office to go forward with Village delivery. She stated she is
running out of small boxes. The delivery would be added to Mike
Riska’s route. Cluster Units would be put up with concrete
slabs. She stated it would be the Trustees and businesses call if
they would want delivery on Smokey Bear Boulevard or not.
Minutes
Regular Meeting
August 11, 2009
Page 2 of 3
Letters would be sent out to the Village telling them that we would be
compliant with 911 physical addressing, which means each person would
have to verify with the County their 911 address. If anyone keeps
their mail box, there would be a fee imposed.
Item #5 on the Agenda: Larry Miller – Update on the Capitan
Public Library
Larry Miller reviewed the prepared update regarding the Library.
The first phase of the backyard improvements has been completed.
During the month of July the Not 2 Shabby Shop donated $456 of value
which was contributed to Capitan residents.
Item #6 on the Agenda: Resolution 2009-31 – Services from Council
of Governments
Trustee Riska moved to accept resolution 2009-31 which is services from
Council of Governments. Trustee Wood seconded the motion.
Roll Call: Trustee Riska-yes, Trustee Wood-yes, Trustee
Davis-yes, Trustee Payne-yes.
Item #7 on the Agenda: Appointment of Angie Schneider-Cook to
Rural Water Board
Mayor Hammons stated he appointed Angie Schneider-Cook to the Rural
Water Association Board.
Item #8 on the Agenda: Discussion/Action on Purchasing
Certificated of Deposit
Financial Officer, Shirley Pavlovic, stated the investment accounts
with the State Treasurer have been closed. She contacted First
Savings Bank and they said they would pledge 102% and offered 1.69% for
18 months and 2.03% for 24 months. First Federal Bank said they
would pledge 102% and offered 1.98% for 18 months and 2.47% for 24
months. Pioneer Bank was not certain on the pledging and wanted
the accounts structured so they would not be more than $250,000.
They offered 0.95% for 18 months and 1.25% for 24 months. First
National Bank said they were unable to pledge at this particular
time. Shirley stated she was proposing $500,000 from the general
account and $300,000 from the water account. She recommended
First Federal Bank for 18 months at 1.98%. Trustee Davis made the
motion to follow Shirley’s recommendation for First Federal for 18
months. Trustee Wood seconded the motion. Roll Call:
Trustee Davis-yes, Trustee Wood-yes, Trustee Riska-yes, Trustee
Payne-yes.
Item #9 on the Agenda: Approval of Water Billing Procedures
Mayor Hammons stated the procedures are for the new water billing
software. Trustee Riska moved that we approve the new water
billing procedures. Trustee Wood seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes.
Minutes
Regular Meeting
August 11, 2009
Page 3 of 3
Item #10 on the Agenda: Set Meeting Date for September Regular
Meeting
Mayor Hammons stated the regular date for the next meeting would be
right after Labor Day and with the holiday it would be difficult to
prepare the information for the packets. Mayor Hammons suggested
the 15th. All were agreeable.
Item #11 on the Agenda: Executive Session Pertaining to Limited
Personnel Matters 10-15-1 (H)(2) in the Street, Water, and Police
Departments and Threatened or Pending Litigation 10-15-1 (H)(7)
Trustee Riska moved to go into executive session at 7:07 PM for limited
personnel matters regarding the Street, Water, and Police Departments
and also for threatened or pending litigation. Trustee Wood
seconded the motion. Roll Call: Trustee Riska-yes, Trustee
Wood-yes, Trustee Davis-yes, Trustee Payne-yes. Trustee Riska
moved we come back into regular session at 7:28 PM. Trustee Davis
seconded the motion. Roll Call: Trustee Riska-yes, Trustee
Wood-yes, Trustee Davis-yes, Trustee Payne-yes. Trustee Riska
attested all that was visited in executive session pertained to
personnel matters with street, water, and police department and
threatened or pending litigation.
Item #12 on the Agenda: Further Action Due to Limited Personnel
Matters
Trustee Riska moved to accept two of the evaluations and tabled one of
the evaluations. Trustee Davis seconded the motion, and all were
in favor.
Item #13 on the Agenda: Further Action Due to Threatened or
Pending Litigation
No action was taken
ADJOURNMENT
Trustee Payne made the motion to adjourn at 7:08 PM. Trustee
Davis seconded the motion, and all were in favor.
______________________________________
Sammy Hammons,
Mayor
ATTEST:
______________________________________
Kay Strickland, CMC
