The Village of Capitan Board of Trustees held a special meeting on
Monday, April 24, 2006 at city hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and then led the assembly
in the pledge of allegiance.
The meeting was called to order at 6:30 PM by Mayor Hammons.
Mayor Hammons asked Village Clerk, Kay Strickland, for a roll call of
the Trustees. Trustee Riska-here, Trustee Wood-here, Trustee
Martin-here, Trustee Payne-here, Mayor Hammons-here. A list of
others in attendance is attached.
Mayor Hammons stated he wanted to strike Item #2 from the agenda.
There has been a procedural difference. He asked the Municipal
League at a meeting that if he did not reappoint a board, were they
automatically dismissed. He stated he interpreted our ordinance
two different ways; he interpreted it that if he could appoint
someone. He felt it was not worth a “squabble”, so it would be
voted on by the council.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda with item 2 removed
from the agenda. Trustee Riska seconded the motion, and all were
in favor.
Item #3 on the Agenda: Memorandum of Understanding – County
Emergency 911 Addressing
Kevin Kennedy briefed the Trustees on the memorandum. This is
just a formality that is mandated by the State of NM. Trustee
Payne made the motion to approve the memorandum. Trustee Wood
seconded the motion, and all were in favor.
Item #4 on the Agenda: Audit Services for Year Ending June 30,
2006, 2007 & 2008
Kay Strickland explained that audit services have been done for a year
at a time. She explained that this saves time, and you do not
have to keep the auditor for the second and third year if you are not
happy with them. After a brief discussion, Trustee Riska made the
motion to accept bids for a three year contract. Trustee Wood
seconded the motion. Roll Call: Trustee Riska-yes, Trustee
Wood-yes, Trustee Martin-yes, Trustee Payne-yes.
Item #5 on the Agenda: Budget Workshop
Mayor Hammons stated they needed to make some decisions on the employee
insurance and employee salaries. He stated Steve Osborn had
attended several schools and Mary LaRue had contributed a great deal to
the city through the motor vehicle. She had brought in quite a
bit of revenue and had not received a raise since she was hired.
The Trustees discussed the hourly wages the employees are currently
making. The trustees decided to leave the health insurance as it
is for now and not cut benefits at this time.
At the Municipal League, it was stressed to Kay and Shirley that the
records needed to be archived and taken care of. It was pointed
out to the Trustees that this was going to have to be done in the near
future. A computer program is available that costs $10,000 that
includes a scanner to scan the documents. The city’s documents
are currently in the old city hall and are ruining. If the Lion’s
Club leases the building they are going to have to be moved.
The Trustees discussed the salaries in more detail as far as giving one
a raise and not all of them and starting to do evaluations on each
employee on their anniversary date.
The Trustees discussed capital outlay and having David Cox prioritize
his requests.
Trustee Martin suggested having the staff work up some numbers based on
the CPI (consumers price index) regarding cost of living increases for
the employees so the trustees will have something to compare at the
next meeting.
The Trustees discussed the percentage increase for salaries for
employees and the possibility of doing evaluations on the employees on
their anniversary dates.
It was decided to meet again on May 1st to do more work on the budget.
Adjournment
Trustee Payne made the motion to adjourn the meeting at 7:58 PM.
Trustee Wood seconded the motion, and all were in favor.
___________________________________
Sammy L. Hammons, Mayor
ATTEST:
__________________________________
Kay Strickland, Village Clerk
