The Village of Capitan Board of Trustees met in special session on
Monday, April 20, 2009 at Village Hall in Capitan, NM at 4:00 PM.
Mayor Hammons asked for a moment of silence and also led the assembly
in the Pledge of Allegiance.
Mayor Hammons called the meeting to order at 4:00 PM. He asked
the Village Clerk, Kay Strickland, for a roll call of the
members. Roll Call: Mayor Hammons-here, Trustee Wood-here,
Trustee Davis-here, Trustee Payne-absent, Trustee Riska-absent.
Village Clerk, Kay Strickland, Finance Officer, Shirley Pavlovic, and
Street Supervisor, Johnathan LaMay also attended the meeting. A
list of others in attendance is attached. Kay Strickland stated
Trustee Payne might be a little late.
Mayor Hammons recessed the meeting at 4:10 PM. Trustee Payne
arrived for the meeting at 4:27 PM. Mayor Hammons resumed the
meeting at 4:27 PM.
Item #1 on the Agenda: Approval of the Agenda
Trustee Davis made the motion to approve the agenda. Trustee Wood
seconded the motion, and all were in favor.
Item #2 on the Agenda: Discussion on Red Flag and Identity Theft
Prevention Policy
The Trustees discussed the need for this policy.
Item #3 on the Agenda: Resolution 2009-12 – Adopting Red Flag
Policy
Trustee Davis made the motion to approve resolution 2009-12.
Trustee Payne seconded the motion. Roll Call: Trustee
Davis-yes, Trustee Payne-yes, Trustee Wood-yes.
Item #4 on the Agenda: Discussion/Action on Purchase of Leased
2004 Freightliner Dump Truck
Mayor Hammons stated the lease is up on the dump truck and the Village
could purchase this truck for $11,181.73 or can turn the truck
back. After discussing the purchase and where the money would
come from, Trustee Davis made the motion to purchase the leased 2004
dump truck. Trustee Payne seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Payne-yes, Trustee Wood-yes.
Item #5 on the Agenda: Budget Workshop
Finance Officer, Shirley Pavlovic, reviewed the proposed general and
water budgets for the next fiscal year. She prepared two drafts
of each account showing the difference between splitting
Minutes
Special Meeting
April 20, 2009
Page 2 of 2
half of Kay’s and her salary between the water and general fund.
Also she added $50,000 for street improvements. The $2000 for the
Chamber of Commerce was added and she figured in $1500 for the Capitan
Library. Johnathan LaMay asked about leasing a 12 yard dump truck
on a yearly lease as they could sure use one with the work coming
up. Shirley said she would refigure the infrastructure account to
reflect the 12 yard Mack truck. The Trustees asked that the 3%
cost of living raise be included in the budget. In an effort to cut
costs, they decided to take the new animal control truck out of the
budget. They decided to use draft #2 on the general and water
funds.
ADJOURNMENT
Trustee Payne made the motion to adjourn at 5:03 PM. Trustee
Davis seconded the motion, and all were in favor.
________________________________________
Sammy Hammons,
Mayor
ATTEST:
______________________________________
Kay Strickland, CMC
