The Village of Capitan Board of Trustees met in regular session on
Tuesday, April 14, 2009 at Village Hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and also led the assembly
in the Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:30 PM. He asked
the Village Clerk, Kay Strickland, for a roll call of the
members. Mayor Hammons-here, Trustee Riska-here, Trustee
Wood-here, Trustee Davis-here, Trustee Payne-here. Village Clerk,
Kay Strickland, Finance Officer, Shirley Pavlovic, Police Chief, Randy
Spear and Atty. Zach Cook also attended the meeting. A list of
others in attendance is attached.
Mayor Hammons stated that Item number 13 needs to be deleted from the
agenda.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda with the
deletion. Trustee Wood seconded the motion, and all were in favor.
Item #2 on the Agenda: Public Input
Mayor Hammons welcomed Atty. Cook back from Santa Fe.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes: Regular Meeting –
March 10, 2009
Special Meeting – March 23, 2009
Special Meeting – March 25, 2009
Special Meeting – April 6, 2009
Approval of Accounts Payable – March 2009
Trustee Payne made the motion to approve the consent agenda – Regular
Meeting, March 10th, Special Meeting, March 23rd, Special Meeting,
March 25th, and Special Meeting, April 6th and the accounts
payable. Trustee Davis seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Davis-yes, Trustee Wood-yes,
Trustee Riska-yes.
Item #4 on the Agenda: Discussion/Action on Letter from Capitan
Chamber of Commerce Requesting Funds for the 2009 4th of July Parade
Mayor Hammons stated this item was tabled at the last meeting.
Trustee Davis stated it was suggested during the budget meeting to give
them $2000. After a brief discussion, Trustee
Minutes
Regular Meeting
April 14, 2009
Page 2 of 4
Davis made the motion to give them $2000. Trustee Riska seconded
the motion. Roll Call: Trustee Davis-yes, Trustee Wood-yes,
Trustee Riska-yes, Trustee Payne-yes.
Item #5 on the Agenda: Action on Removing Joe Ferrell from the
Planning Board
Trustee Payne made the motion to remove Joe Ferrell from the Planning
Board. Trustee Davis seconded the motion, and all were in favor.
Item #6 on the Agenda: Discussion/Action on Appointing Jim Beyer
to the Planning Board
Trustee Davis moved to put him on it. Trustee Wood seconded the
motion and all were in favor.
Item #7 on the Agenda: Discussion/Action on Renaming Smokey Bear
Road and Aspen
Mayor Hammons stated the County has threatened to take away our 911 if
this is not done. A discussion followed concerning renaming
Smokey Bear Road to Little Smokey Road and renaming Aspen to
Cedar. Trustee Payne made the motion to rename those two
roads. Trustee Riska seconded the motion, and all were in favor.
Item #8 on the Agenda: Award the Bid on the Acequias-Salado Creek
Project
After reviewing the bid sheet, Trustee Payne made the motion to take
the low bidder – FNF Construction. Trustee Davis seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Davis-yes,
Trustee Wood-yes, Trustee Riska-yes.
Item #9 on the Agenda: Discussion/Action on Hiring a Temporary
Full-Time Animal Control Officer
Mayor Hammons stated Kevin Kennedy, the current animal control/code
enforcement officer, is attending the police academy in Santa Fe for 20
weeks. Chief Spear stated he would probably need someone for
approximately 30 hours a week for 20 weeks. The temporary
employee would not be doing the criminal part of it. The police
would be issuing the citations. Chief Spear stated when Kevin gets back
from the academy; he would still be the animal control/code enforcement
officer and would be able to assist the police officers when
needed. After a brief discussion, Trustee Wood moved to hire a
temporary part-time animal control officer for no more than 20 weeks at
$10.00 per hour. After further discussion, Trustee Wood rescinded
her motion. Trustee Wood made the motion to advertise for a
temporary part-time animal control officer, no more than 20 weeks at
$10.00 per hour. Trustee Riska seconded the motion. Roll
Call: Trustee Wood-yes, Trustee Riska-yes, Trustee Payne-yes,
Trustee Davis-yes.
Item #10 on the Agenda: Resolution 2009-11 – Adoption of
Community Development Block Grant Program Policies
Minutes
Regular Meeting
April 14, 2009
Page 3 of 4
Kay Strickland stated these policies have to be approved each
year. Trustee Davis moved to approve resolution 2009-11.
Trustee Payne seconded the motion. Roll Call: Trustee
Davis-yes,
Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes.
Item #11 on the Agenda: Requests for Lodger’s Tax
a. Smokey’s Hometown Association – Smokey Bear
Days
Kay Strickland stated the Lodger’s Tax committee met and approved $2000
total for Smokey Bear Days. Trustee Davis made the motion to give
them $2000. Trustee Riska seconded the motion. Roll
Call: Trustee Davis-yes, Trustee Wood-yes, Trustee Riska-yes,
Trustee Payne-yes.
b. Lincoln County Sheriff’s Posse
Kay Strickland stated the Lodger’s Tax committee recommended $1500; and
the event would be held the first weekend in August. A
representative of the Sheriff’s Posse answered the trustee’s questions
regarding the event. He stated the Capitan lodgers would be
linked to their website. Trustee Riska moved to give the Lincoln
County Sheriff’s Posse $1500. Trustee Payne seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Payne-yes,
Trustee Davis-abstain, Trustee Wood-yes.
Item #12 on the Agenda: Discussion/Action on Village Funds in the
Local Government Investment Pool
Shirley Pavlovic briefed the Mayor and Trustees of the activities of
the Village’s funds in the Local Government Investment Pool
(LGIP). A discussion followed regarding the funds in the LGIP and
if the funds were in jeopardy there. Trustee Payne made the
motion to withdraw the money out of that fund and put it in City
Bank. Trustee Davis seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Davis-yes, Trustee Wood-yes, Trustee
Riska-yes.
Item 14 on the Agenda: Executive Session Pertaining to Personnel
– Administration and Police Department – 10-15-1 (H)(2)
Trustee Riska moved to go into executive session at 7:17 PM for
personnel. Trustee Davis seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee Davis-yes,
Trustee Payne-yes. Trustee Wood made the motion to go back in
regular session at 7:40 PM. Trustee Riska seconded the
motion. Roll Call: Trustee Wood-yes, Trustee Riska-yes,
Trustee Davis-yes, Trustee Payne-yes. Trustee Wood attested the
only thing that was spoken in the executive session was personnel
matters.
Item #15 on the Agenda: Further Action Due to Personnel
Trustee Payne made the motion to give Kay Strickland a 2% merit raise
and accepted the other evaluation for Sean. Trustee Wood seconded
the motion. Roll Call: Trustee Payne-yes, Trustee Wood-yes,
Trustee Davis-yes, Trustee Riska-yes.
Minutes
Regular Meeting
April 14, 2009
Page 4 of 4
ADJOURNMENT
Trustee Payne made the motion to adjourn at 7:41 PM. Trustee
Davis seconded the motion, and all were in favor.
_______________________________________
Sammy Hammons,
Mayor
ATTEST:
______________________________________
Kay Strickland, CMC
