Welcome to the

Minutes

Special Meeting

Budget Workshop

April 10, 2006

A special meeting of the Mayor and Trustees of the Village of Capitan was held on Monday, April 10, 2006 at city hall in Capitan, NM at 6:30 PM.  The purpose of the meeting was to hold a budget workshop to develop a budget for fiscal year 2006-2007.

Mayor Hammons asked for a moment of silence and led the assembly in the pledge of allegiance.

Mayor Hammons called the meeting to order at 6:40 PM.

Mayor Hammons asked Village Clerk, Kay Strickland, for a roll call.  Mayor Hammons-here, Trustee Riska-here, Trustee Wood-here, Trustee Payne-here, Trustee Martin-absent.  A list of others in attendance is attached.

Item #1 on the Agenda:  Approval of the Agenda

Trustee Payne made the motion to approve the agenda.  Trustee Wood seconded the motion and all were in favor.

Item #2 on the Agenda:  Budget Workshop

Mayor Hammons suggested considering the employee medical insurance and employee merit increases at the last meeting.

David Cox stated he had received prices on the compressor and the flow meter.  He also estimated the power costs (electricity) would be $300 per month for the wetlands and Shirley Pavlovic estimated the natural gas would be $3000 per month during the winter months.

The trustees discussed the rise in costs in gasoline and possibly buying in bulk.

Shirley Pavlovic suggested taking the money received from the sale of the gas company and putting it in a CD or the state treasurers’ fund until they decide what they are going to do with it.

A discussion was held regarding the property and liability insurance of the village, along with the parades and special event insurance.

Mayor Hammons suggested the trustees consider leasing the Smokey Bear Gift Shop.  He felt the city should not compete with private enterprise.  A discussion followed regarding what would happen with the building and the inventory and where the funds would come from that is donated to the Capitan Chamber of Commerce and the Library. 

Trustee Riska questioned the line item “ Merit and Overtime”.  Shirley Pavlovic explained that according to the policies, employees are suppose to be evaluated on their anniversary date, and this has not been done.  Mayor Hammons stated Mark Jarmie, an attorney who works for the Municipal League, said he would revise the employee policies and the Municipal League would pay him for it, and it would not cost the Village anything.

The Trustees discussed the uniforms and the contract that was signed several years ago with AmeriPride.

Trustee Wood inquired why the Village was doing the billing for the Lincoln County Solid Waste.  Shirley Pavlovic explained how the billing process worked.

Trustee Wood made a motion to take a break at 8:14 PM.  Trustee Riska seconded the motion and all were in favor.  The meeting resumed at 8:18 PM.

Mayor Hammons gave the trustees some prices he had received on some loaders.

Trustee Payne made the motion to adjourn at 8:38 PM.  Trustee Riska seconded the motion and all were in favor.

                                                                    _____________________________________

                                                                    Sammy L. Hammons, Mayor

ATTEST:

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Kay Strickland, Village Clerk