Minutes
Regular Meeting
March 13, 2012
The Village of Capitan Board of Trustees met in regular session
on Tuesday, March 13, 2012 at Village Hall in Capitan, NM at
6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly
in the Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:32 PM.
Mayor Hammons asked the Village Clerk, Kay Strickland, for a
roll call of the members. Mayor Hammons-here, Trustee
Riska-here, Trustee Bradley-absent, Trustee Haskell-here,
Trustee LaMay-absent. Village Clerk, Kay Strickland,
Finance Director, Shirley Pavlovic, and Atty. Zach Cook also
attended the meeting. A list of others in attendance is
attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Riska moved that we accept the agenda. Trustee
Haskell seconded the motion, and all were in favor.
Item #2 on the Agenda: Public Input
Jean Coulton made a remark regarding item #8; she did not know
why the contractors wanted to use the State instead of
Ruidoso. She also stated she was happy her road had been
worked which is Crestview. Jean also asked if Ricky LaMay
was going to schedule a workshop regarding zoning.
Mayor Hammons welcomed County Manager, Nita Taylor, to the
meeting.
Trustee Bradley arrived at the meeting at 6:38 PM.
Item #3 on the Agenda: Approval of Appointment of Mayor
Pro-Tem: Trustee Diane Riska
Mayor Hammons stated he needed a motion to approve the Mayor
Pro-Tem. Trustee Bradley moved that we make that
motion. Trustee Haskell seconded the motion.
Roll Call: Trustee Bradley-yes, Trustee Haskell-yes,
Trustee Riska-yes.
Item #4 on the Agenda: Confirmation of Employees
Administration
Water Department
Kay Strickland, Village
Clerk
David Cox, Supervisor
Shirley Pavlovic, Finance
Director David Swanner
Dana Johnson
Cherie
Holmes
Street Department
Troylene
Coplan
Johnathan LaMay, Supervisor
Smokey Bear
Museum
Russell Leslie
Minutes
Regular Meeting
March 13,
2012
Page 2 of 4
Bertha Griego
Part-Time Employee
Jean Cunningham
Robert Sanders
Police Department
Janitorial
Randy Spear, Chief
Dora Gallegos
Sean McGarry
Kevin Kennedy
Trustee Riska moved to accept the list of our employees that is
on the agenda. Trustee Bradley seconded the motion.
Roll Call: Trustee Riska-yes, Trustee Bradley-yes, Trustee
Haskell-yes.
Item #5 on the Agenda: Confirmation of Boards
Water
Board
Planning Board
James
Taylor
Robert Sanders
Curtis
Payne
Tracy Allred
Pam Allen
Joe Shafer
Lamoyne
Carpenter
Ricky LaMay
Ed Brown
Cemetery
Board
Lodger’s Tax Committee
Juanema
Spear
Kathy Soliday
Diane
Riska
Debbie Roberts
Ellen
Hammons
Rebecca Judd
Dana
Johnson
Greg Russell
David Cox
Trustee Riska moved to accept these individuals on our Water
Board, Planning Board, Cemetery Board, and Lodger’s Tax
Committee. Trustee Haskell seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Haskell-yes, Trustee
Bradley-yes.
Item #6 on the Agenda: Consent Agenda
Approval of the Minutes: Regular Meeting – February 14,
2012
Approval of the Minutes: Special Meeting – March 7, 2012
Approval of the Accounts Payable for February 2012
Trustee Bradley moved that we accept the consent agenda which is
the minutes of the regular meeting on February 14th, the special
meeting on March 7th and the accounts payable for
February. Trustee Haskell seconded the motion. Roll
Call: Trustee Bradley-yes, Trustee Haskell-yes, Trustee
Riska-yes
Item #7 on the Agenda: Award Base Course Bid for 2012-2013
Mayor Hammons stated we are going to have to go for re-bid as we
did not get any bids at all. Trustee Bradley moved that we
table the award of the base course bid for 2012-2013.
Trustee
Minutes
Regular Meeting
March 13, 2012
Page 3 of 4
Riska seconded the motion. Roll Call: Trustee
Bradley-yes, Trustee Riska-yes, Trustee Haskell-yes.
Item #8 on the Agenda: Discussion/Possible Action on
Review of Agreement with the Village of Ruidoso to Provide
Regulation Services of Residential and Commercial Construction
Within the Village of Capitan
Mayor Hammons said he has received complaints that some
contractors would like to continue with the State; especially
the electrical. Some think they might get a little more
quality of an inspection. A discussion followed regarding
the agreement. The Mayor felt the contractors should be
able to go either way. Trustee Bradley felt the
contractors should put their request in writing. The
consensus of the Trustees was to leave the agreement alone.
Item #9 on the Agenda: Resolution 2012-05 – Adoption of
Community Development Block Grant Program Policies
Trustee Bradley moved to accept resolution 2012-05 - the
adoption of the Community Development Block Grant Program
Policies. Trustee Riska seconded the motion. Roll
Call: Trustee Bradley-yes, Trustee Riska-yes, Trustee
Haskell-yes.
Item #10 on the Agenda: Resolution 2012-06 – Community
Development Block Grant for a Planning Grant
Kay Strickland explained this resolution was needed to apply for
a CDBG grant for a comprehensive plan. Trustee Riska moved
that we accept resolution 2012-06. Trustee Haskell
seconded the motion. Roll Call: Trustee Riska-yes,
Trustee Haskell-yes, Trustee Bradley-yes.
Item #11 on the Agenda: Discussion of Funding for the
Clean-Up Day Scheduled for March 24, 2012
Shirley Pavlovic stated last year’s cost was $1,586 and that
amount could change depending on our tonnage. She stated
she would put $2,000 in the budget. Trustee Riska moved
that we put $2,000 in our budget to take care of the roll-offs
for our clean-up day. Trustee Haskell seconded the
motion. Roll Call: Trustee Riska-yes, Trustee
Haskell-yes, Trustee Bradley-yes.
Item #12 on the Agenda: Budget Update – Shirley Pavlovic
Shirley Pavlovic stated she had budgeted the Small Cities
Assistance at $165,000 based on what we had gotten
previously. This year we received $199,482.69 so that was
a lot more than what was expected. The rest of the budget
is basically “on track”.
Minutes
Regular Meeting
March 13, 2012
Page 4 of 4
ADJOURNMENT
Trustee Haskell moved to adjourn at 6:59 PM. Trustee
Bradley seconded the motion, and all were in
favor.
_______________________________________
Mayor Hammons
ATTEST:
______________________________________
Kay Strickland, CMC
Village Clerk
