The Village of Capitan Board of Trustees met in regular session on
Tuesday, February 9, 2010 at Village Hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:30 PM.
He asked the Village Clerk, Kay Strickland, for a roll call of the
members. Mayor Hammons-here, Trustee Riska-here, Trustee
Payne-here, Trustee Wood-absent, Trustee Davis-absent. Village
Clerk, Kay Strickland and Finance Officer, Shirley Pavlovic also
attended the meeting. A list of others in attendance is attached.
Mayor Hammons stated a discussion item needed to be added to the agenda
between items 8 and 9 in regard to the muddy roads and having to move
some money around to take care of the roads.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda with that
addition. Trustee Riska seconded the motion and all were in favor.
Item #2 on the Agenda: Public Input
There was not any public input.
Trustee Wood joined the meeting at 6:35 PM.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes: Regular Meeting –
January 12, 2010
Approval of Accounts Payable – January 2010
Trustee Payne made the motion to approve the consent agenda with the
change to the January 12th minutes, and the accounts payable.
Trustee Riska seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #4 on the Agenda: Michelle Stearns with the Capitan
Schools-VIPs Program
Michelle Stearns stated they have had a great response to their
requests for volunteers to help in the school system. Ms. Stearns
stated she thinks the VIPs Program (Volunteers in Public Schools) will
be a big success and thanked the Mayor and Trustees for their support.
Minutes
January 9, 2010
Page 2 of 3
Item #5 on the Agenda: Dr. Larry Miller – Capitan Public Library:
2009 Annual Report
Dr. Larry Miller addressed the Mayor and Trustees and the audience
regarding the 2009 Annual Report of the Capitan Public Library.
He stated they were able to pay off the mortgage on the old part of the
building. Dr. Miller reviewed the activities of the Library and
the Not 2 Shabby Shop. He stated they really appreciate the
support of the Mayor, Trustees, and the Village.
Item #6 on the Agenda: Discussion/Action on Vacating Alley at 119
Fifth Street – David Bradburn
Water Supervisor, David Cox, told the Trustees there is a 15 foot alley
easement behind Mr. Bradburn’s property and also Mr. Barlow’s property
that would probably never be utilized. A discussion followed
regarding the easement. Trustee Riska moved to vacate the alley
at 119 Fifth Street for David Bradburn. Trustee Wood seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Wood-yes,
Trustee Payne-yes.
Item #7 on the Agenda: Discussion/Action on Vacating Alley at 203
and 209 Fifth Street – Jack Barlow
Trustee Payne made the motion to accept the easement vacancy for Jack
Barlow. Trustee Wood seconded the motion. Roll Call:
Trustee Payne-yes, Trustee Wood-yes, Trustee Riska-yes.
Item #8 on the Agenda: Discussion/Action on Awarding Base
Course Bid for 2010
The Trustees reviewed the bid received for base course. Mayor
Hammons stated the price increased $.15 per ton. Trustee Payne
made the motion to accept FNF’s bid of $12.50 per ton for base course
and gravel. Trustee Riska seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Riska-yes, Trustee Wood-yes
Item #8a on the Agenda: Discussion of Moving Funds in the General
Account for Road Repairs
Financial Officer, Shirley Pavlovic, stated because of the moisture,
some of the roads did not have enough base course and needed to have
some work done on them. In order to do this, she stated a
transfer of $25,000 to road repairs was needed to cover the
costs. Shirley stated she was transferring $25,000 from the SERPO
expense to “road maintenance street other” and “road maintenance Salado
Creek”.
Item #9 on the Agenda: Executive Session – Administrative
and Street Department Personnel – Evaluations – 10-15-1(H)(2)
Mayor Hammons stated it is 6:53 PM. Trustee Riska moved to go in
to executive session. Trustee Wood seconded the motion.
Roll Call: Trustee Riska-yes, Trustee Wood-yes, Trustee
Payne-yes. Trustee Riska moved to come out of executive session
at 7:00 PM. Trustee Wood seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Wood-yes, Trustee
Payne-yes.
Minutes
January 9, 2010
Page 3 of 3
Trustee Wood attested they discussed the evaluations of administration
and street department personnel.
Item #10 on the Agenda: Further Action Due to Personnel
Trustee Wood made the motion to accept the evaluations. Trustee
Riska seconded the motion. Roll Call: Trustee Wood-yes,
Trustee Riska-yes, Trustee Payne-yes.
ADJOURNMENT
Trustee Payne made the motion to adjourn at 7:01 PM. Trustee
Riska seconded the motion, and all were in favor.
_______________________________________
Mayor Sam
Hammons
ATTEST:
______________________________________
Kay Strickland, CMC
Village Clerk
