The Village of Capitan Board of Trustees met in regular session on
Tuesday, January 12, 2010 at Village Hall in Capitan, NM at 6:30 PM.
Mayor Hammons asked for a moment of silence and led the assembly in the
Pledge of Allegiance.
Mayor Hammons called the meeting to order at 6:30 PM.
He asked the Village Clerk, Kay Strickland, for a roll call of the
members. Trustee Riska-here, Trustee Payne-here, Trustee
Davis-here, Trustee Wood-absent, Mayor Hammons-here. Village
Clerk, Kay Strickland, Finance Officer, Shirley Pavlovic, Police Chief
Randy Spear, and Atty. Cook also attended the meeting. A list of
others in attendance is attached.
Item #1 on the Agenda: Approval of the Agenda
Trustee Payne made the motion to approve the agenda. Trustee
Davis seconded the motion and all were in favor.
Item #2 on the Agenda: Public Input
a. Harold Macaw addressed the council regarding item
#7. He stated he did not want to be removed from the water board.
b. Connie Stone gave the new map books for emergency
response to the police chief and one for the village. Ms.
Stone stated these map books will be in all fire trucks, ambulances,
and police vehicles to make it easier to find addresses when called
out. Trustee Davis inquired about the 911 for Capitan. She
stated the County has someone now that will be working with Capitan to
assign and record all addresses.
c. Dennis Haskell stated he had asked to be on the
agenda and the Mayor told him the budget was already approved for this
year. Trustee Payne stated that budget hearings are held in the
spring and the budget is approved then. Trustee Riska said the
budget would be gone over in the meeting.
Item #3 on the Agenda: Consent Agenda
Approval of the Minutes: Regular Meeting –
December 8, 2009
Public Hearing – December 29, 2009
Special Meeting – December 29, 2009
Approval of Accounts Payable – November and December
2009
Trustee Davis asked about the accounts payable/legal fees.
Shirley Pavlovic stated the report has two months of fees. A
portion of the fees were paid out of the water fund because of the
legal case with the water transmission line. Trustee Davis stated
he met with Atty. Cook and
Minutes
Regular Meeting
January 12, 2010
Page 2 of 4
reviewed his charges. Atty. Cook stated there has been a
considerable amount of conflict and controversy; the majority of the
charges were for personnel. Shirley stated the reason for the
November accounts payable is because it was left off of last month’s
report. Trustee Payne made the motion to accept the consent
agenda; regular meeting of December 8th, public hearing of December
29th, special meeting of December 29th, and the accounts payable.
Trustee Davis seconded the motion. Roll Call: Trustee
Payne-yes, Trustee Davis-yes, Trustee Riska-yes.
Item #4 on the Agenda: Jerrett Perry and Michelle Stearns with
the Capitan Schools-VIPs Program
Jerrett Perry could not attend the meeting so Superintendent Shirley
Crawford spoke on his behalf. She stated the enrollment for the
school has remained above 500 students. She also stated the math
program in the mid-school has been changed and they are aggressive with
the advanced placement classes. The high school students will
have the ability to take college classes during high school.
Michelle Stearns reported professional volunteers are doing a history
of the Capitan Schools. The VIP program is a program of
volunteers who will contribute their time to help out the school and
teachers where needed. February 8th is the kick-ff meeting of the
VIPs.
Item #5 on the Agenda: Gregg Russell – Capitan Town
Portrait
Gregg Russell presented his idea of having a Capitan portrait.
Anyone who lives in Capitan is invited to be in the picture. He
asked for suggestions as to where to do the picture and what
date. He suggested around the 20th of March. The Mayor said
he would put the information in the next Mayor’s Repot.
Item #6 on the Agenda: Ole George Tippin – Report on
Recycling
Ole George Tippin presented a report on the recycling activities in
Capitan. He stated the amount of paper collected from the post
office just keeps increasing. He also reminded everyone that the
new phone books would be coming out soon and to recycle their old
books.
Item #7 on the Agenda: Resignation of Harold Macaw from the Water
Board
Mayor Hammons made the motion to leave Harold Macaw on the water
board. Trustee Riska seconded the motion, and all were in favor.
Item #8 on the Agenda: Approval of Precinct Board and
Compensation for the March 2, 2010 Municipal Election
Kay Strickland reviewed the precinct board members and their positions
with the mayor and trustees. She also reviewed the proposed
compensation for each one. Kay stated the training for the
precinct members would be held in conjunction with Ruidoso and Ruidoso
Downs this
Minutes
Regular Meeting
January 12, 2010
Page 3 of 4
year and asked that they receive mileage per diem for attended the
training. Trustee Riska moved to accept the schedule for the
precinct board, paying them, and also pay them per diem for their
mileage to attend the training. Trustee Davis seconded the
motion. Roll Call: Trustee Riska-yes, Trustee Davis-yes,
Trustee Payne-yes.
Item #9 on the Agenda: Review of 2009-2010 Budget Line Items
Shirley Pavlovic reviewed the proposed budget line item transfers with
the Mayor and Trustees. She stated some line items had extra
money in them and some were short.
Item #10 on the Agenda: Resolution 2010-01 - Budget
Adjustment – General Fund-Legal and Accounting Fees
Shirley Pavlovic read the resolution. Trustee Davis asked why
more money is needed in legal fees. A discussion followed
regarding legal fees. Trustee Riska moved to approve resolution
2010-01 – budget adjustment-general fund-legal and accounting
fees. Trustee Payne seconded the motion. Roll Call:
Trustee Riska-yes, Trustee Payne-yes, Trustee Davis-no.
Item #11 on the Agenda: Resolution 2010-02 – Budget Adjustment –
General Fund-PD Special Operations
Shirley Pavlovic read the resolution. Trustee Payne made the
motion to pass resolution 2010-02. Trustee Davis seconded the
motion. Roll Call: Trustee Payne-yes, Trustee Davis-yes,
Trustee Riska-yes.
Item #12 on the Agenda: Resolution 2010-03 – Budget Adjustment –
General Fund-Revenues
Shirley Pavlovic read the resolution and said this is to increase the
gross receipts. Trustee Payne made the motion to approve
resolution 2010-03. Trustee Davis seconded the motion. Roll
Call: Trustee Payne-yes, Trustee Davis-yes, Trustee Riska-yes.
Item #13 on the Agenda: Resolution 2010-04 – Budget Adjustment –
General Fund-Road Maintenance/Streets Other
Johnathan LaMay explained the need of the increase to do street
repairs. Shirley Pavlovic read the resolution. Trustee
Davis made the motion to approve resolution 2010-04. Trustee
Riska seconded the motion. Roll Call: Trustee Davis-yes,
Trustee Riska-yes, Trustee Payne-yes.
Item #14 on the Agenda: Resolution 2010-05 – Budget Adjustment –
Lodger’s Tax
Shirley Pavlovic read the resolution to increase the lodger’s tax
expense. Trustee Riska moved to approve resolution 2010-05.
Trustee Payne seconded the motion. Roll Call: Trustee
Riska-yes, Trustee Payne-yes, Trustee Davis-abstained.
Minutes
Regular Meeting
January 12, 2010
Page 4 of 4
Item #15 on the Agenda: Resolution 2010-06 – A Resolution
Declaring Reasonable Notice of Public Meetings for the Board of
Trustees of the Village of Capitan
Trustee Riska asked Kay Strickland to read a portion of the resolution
pertaining to setting meeting dates, times of the meetings, etc.
Trustee Davis made the motion to approve resolution 2010-06.
Trustee Payne seconded the motion. Roll Call: Trustee
Davis-yes, Trustee Payne-yes, Trustee Riska-yes.
Item #16 on the Agenda: Resolution 2010-07 – Procurement Code
Trustee Davis moved to accept resolution 2010-07. Trustee Payne
seconded the motion. Roll Call: Trustee Davis-yes, Trustee
Payne-yes, Trustee Riska-yes.
Item #17 on the Agenda: Resolution 2010-08 – A Resolution
Amending the Cooperative Agreement with the NM Department of
Transportation
Johnathan LaMay stated this resolution was to move the funds to three
other roads. The approved roads could not be completed in the
allotted time. Trustee Riska moved to approve resolution
2010-08. Trustee Payne seconded the motion. Roll
Call: Trustee Riska-yes, Trustee Payne-yes, Trustee
Davis-abstained.
ADJOURNMENT
Trustee Payne made the motion to adjourn at 7:43 PM. Trustee
Davis seconded the motion, and all were in favor.
_______________________________________
Mayor Sam
Hammons
ATTEST:
______________________________________
Kay Strickland, CMC
Village Clerk
